How it works
One place for the whole run of a government job
Start the business, get ready to supply, go after work, do the job, invoice, follow it up, get paid. PayMe holds the paperwork and the dates for the whole of it, and shows its working at every step.
Start
Register a company with PayMe’s help, or set up the one you already have.
Get ready
See what government buyers ask suppliers for, and where your own records stand against each item.
Find work
Search the open tenders the eTender Portal publishes, or add one yourself, and keep a workspace for each - the closing date, the documents, every returnable.
Do the job
A case for each piece of work, with its own reference and its own history of what happened.
Invoice
The amounts to the cent, the dates kept separate, and when payment is actually due under the rule that applies.
Follow up
A follow-up drafted from the figures on the case and approved word for word by a person, with the reply kept beside it.
Get paid
What has been paid, what was promised, what is still outstanding, and whether the case looks like it needs attention.
Keep the books
Record what the job cost you, keep the slip with it, and see your profit on each contract and for the whole business.
What exists today
Every stage, and how much of it is built
Some of this is finished and in daily use. Some of it works with a limit worth knowing about, and the limit is written on the stage rather than left for you to hit.
Get set up
Ready to use, limits listed. You can use this today. What it deliberately does not do is written beside it.Set up the company you already have, or register a new one with PayMe’s help - a person checks it and lodges it with CIPC.
Get your business details straight
Ready to use, limits listed. You can use this today. What it deliberately does not do is written beside it.Your legal name, registration number and supporting documents, recorded once and confirmed by somebody rather than assumed.
Become government ready
Ready to use, limits listed. You can use this today. What it deliberately does not do is written beside it.See what government buyers ask suppliers for, where your own records stand against each item, and the published page it came from. PayMe confirms none of it with CIPC, SARS or the supplier database.
Track the tenders you are going after
Ready to use, limits listed. You can use this today. What it deliberately does not do is written beside it.A workspace for each government opportunity you are bidding on - the closing date, the documents and every returnable it asks for. Add an opportunity yourself, or from Find tenders, which lists only what the eTender Portal publishes. PayMe does not submit bids.
Track the job
Available now. You can use this today.A case for each piece of work, with its own reference, its own status and its own history of what happened.
Invoice, and keep the evidence
Available now. You can use this today.The invoice, the amounts to the cent, the date it was submitted, the date it was received - and when payment is actually due.
Follow it up on the record
Ready to use, limits listed. You can use this today. What it deliberately does not do is written beside it.A follow-up drafted from the figures on the case, approved word for word by a person and then sent, with any reply kept beside it. PayMe sends nothing on its own.
Know where you stand
Available now. You can use this today.What has been paid, what was promised, what is still outstanding, and whether the case looks like it needs attention.
Keep your books
Ready to use, limits listed. You can use this today. What it deliberately does not do is written beside it.Record what you spend, with a photo of the slip kept beside each cost, and see profit on each contract and for the whole business, with a running VAT estimate. PayMe can read a slip and suggest the figures for you to check, and you or your accountant still file with SARS.
How PayMe decides what to tell you
Four rules the product is built on
These are not marketing lines. They are constraints in the code, and they are the reason some screens say less than you might expect.
A record is different from a reading. An invoice amount, a payment and a confirmed receipt date are facts you entered. "This case looks like it needs attention" is PayMe's interpretation. The two never look alike on screen: an interpretation carries a permanent label saying so, and it is never a number out of ten.
Nothing goes out without a person approving it. PayMe drafts a follow-up from the figures on the case. A person then has to approve the exact wording, the exact recipient and the exact attachments before it can be sent, and changing so much as a word withdraws that approval and asks again.
Say only what can be shown. If PayMe cannot work out when payment is due, it names the fact that is missing rather than producing a date anyway. If it cannot tell whether a promise was kept, it says so. A confident wrong answer is worse than an honest gap, because you might act on it in a letter to a government department.
Your business is separated from everybody else's. Your organisation's records are reachable only by the people you have added to it - enforced in the application, and again in the database underneath it, so that one mistake in one layer is not enough to expose anything.
About AI
No model decides anything about your money
PayMe uses AI to read published tender packs and, when you ask, a cost slip. It is not used - and will not be used - to decide what is true.
What a model does today, and what it does not. When you ask PayMe to read a published tender pack, or ask a question about one, the pack and your question are sent to an outside AI provider to be read. The same happens to a photo of a cost slip, and only when you ask PayMe to read that slip. When you ask Paya about your own cases, invoices and documents, your question, the earlier part of the conversation, PayMe’s own sentences about the records you ask about and any PDF or image you attach go to that provider too, to be answered.
Invoice numbers, amounts, dates, what has been paid and what was promised are confirmed by rules that can be checked, and by you. A model may suggest that a PDF contains a particular invoice number; a person still confirms it before PayMe treats it as a fact.
The assessment PayMe shows on a case involves no model at all. It is a set of written rules over your own figures, which is why it gives the same answer for the same facts every time, and why every reason it gives links back to the invoice it came from.
Nothing a model says changes a record. No status moves, no payment is recorded and no message is sent because of an answer - if an answer suggests something, you do it yourself on the ordinary screen.
See it working
See PayMe in action
Short videos of the real PayMe screens. They use a made-up company, so the names and figures are examples.
Adding your outstanding invoices (1 min 51 sec)
Finding tenders (1 min 24 sec)
Registering a new company (2 min 14 sec)
Where do you fit?
Two ways in, depending on whether you already have a registered company.
Starting out
Ready to use, limits listed. You can use this today. What it deliberately does not do is written beside it.I want to start a business
I do not have a registered company yet, and I would like to work with government.
PayMe helps you register your company and start building the business record you will need before a government department will buy anything from you.
Already trading
Available now. You can use this today.I already have a business
My company is registered, and I need help managing the government side of it.
Keep your invoices, payments, promises and correspondence with a government customer in one place, so you can always show what was sent, what was said and what is still outstanding.